Quickly add an affiliate to your program
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You do not have to wait for Marketplace applications: from My affiliates, you can invite an affiliate by email or create their profile yourself. Depending on the method you pick, the partnership starts straight away or waits for the affiliate to apply.
Open your program affiliate list
In the side bar, open Manage programs and select the program concerned. The program menu appears: click My affiliates.
The page shows how many affiliates the program has and, when applications are waiting, an orange chip such as 3 affiliates pending. Top right, the round purple + button (tooltip Add an affiliate) opens the add window, which offers two tabs.
Method 1: invite an affiliate by email
- Click the + button and stay on the Invite an affiliate by email tab, which opens by default.
- Pick the Language of the affiliate (French, English or Spanish): this is the language the email will be written in.
- Enter the Email of the person you want to invite.
- Add a custom Message if you wish, up to 500 characters.
- Click Submit. The message Your invitation has been sent successfully confirms the email went out.
The recipient gets an email whose subject uses the program manager name, such as « Marie Dupont invites you to join his affiliate program ». It carries your message and an Apply button pointing to your program page on the Marketplace. Replies land directly in the program manager inbox.
The address you type does not have to match an existing Affilae account: you can invite anyone, including someone discovering the platform.
Method 2: create the affiliate profile for them
This tab creates the account, the profile and the partnership in one go. Keep it for partners who already agreed to work with you, since they end up registered on Affilae without asking themselves.
- Click the + button, then the Create an affiliate profile tab.
- Fill in the Profile name and the URL (the site, blog or social account they promote you on).
- Pick the currency, the Language of the affiliate, the Profile type and the Category.
- Select the Affiliate group the partnership will belong to. The program default group is offered right away.
- Fill in the Email, First name, Last name and Phone, then tick Subscribe to newsletter if relevant.
- Click Submit. The message The affiliate was successfully created, the partnership is activated appears.
The partnership shows up in the list immediately with the Approved status: nothing to accept, on either side. The person receives an email titled « Affilae | Invitation to collaborate », followed by your program name, with a link to finalise their account and choose a password. They can then log in, find your program and generate their tracking links.
Method 3: approve an application you received
When a publisher finds you through the Marketplace or the mobile app, they apply themselves and their request arrives as Pending. This is the most common case, and it is handled from the same page.
- In the list, click the pencil icon next to the partnership status, then Approve.
- The Accept affiliate window opens and asks which Affiliate group to add them to.
- Click Accept. The message The partnership has been successfully accepted and is now part of the selected group. confirms it.
The same menu offers Cancel and Block. To handle several applications at once, tick the rows concerned and use Change status in the banner that appears.
The statuses you will see in the list
Every row carries a status chip, followed by the date of the last change:
- Pending the application is waiting for your decision.
- Approved the partnership is live, clicks and conversions are tracked.
- Cancelled by advertiser you turned the application down.
- Cancelled by publisher the publisher ended the partnership.
- Blocked you blocked this publisher, they can no longer apply.
- Disabled the partnership is suspended.
Why add your affiliates yourself
- You recruit instead of waiting: the Marketplace brings you spontaneous applications, while inviting lets you target exactly the publishers you want.
- You bring your existing partners on board: the influencers, bloggers or sites you already work with off platform get tracked and paid like everyone else.
- The partnership is live immediately when you create the profile: no approval to wait for, tracking starts on the first click.
- The right group from day one: picking the affiliate group as you add them means they earn the correct commission from their very first conversion.
Best practices
- Personalise the invitation Message: name the publisher, say what you liked about them and mention your commission rate. A generic invitation is rarely read.
- Check the Language of the affiliate before sending: it decides the language of the email, and the field opens on French by default.
- Keep Create an affiliate profile for partners who already agreed. For a first contact, prefer the email invitation.
- Clear your Pending applications every week: a publisher kept waiting too long moves on to another program.
- Before creating a profile, ask the publisher whether they already have an Affilae account. You will avoid a duplicate and an already used email.
Use cases
- A cosmetics brand already works with twelve influencers off platform. It creates an affiliate profile for each of them, drops them into an « Influence » group at 15 %, and each one receives an account activation link.
- A furniture retailer spots a well ranked interior design blog. It sends an email invitation with a personal message; the blogger clicks Apply, applies, and the advertiser approves the request the same day.
- An advertiser migrates from another affiliate platform. It invites its most active affiliates by email so they recreate their own accounts, and directly creates profiles for the few long standing partners who are less comfortable with online tools.
Related articles
- Explanation of the status of partnerships
- How to create publisher groups
- How to customise a publisher remuneration
- The programs Marketplace
- 10 tips to find affiliates
Frequently asked questions
That is expected. The email invitation is simply a message pointing to your program page on the Marketplace. No partnership is created when you send it. The affiliate will appear in your list, with the Pending status, only after clicking Apply and submitting an application. You will then approve their request.
No. You can enter any valid email address: the invitation goes out either way and the person will create their account when they apply. The address does not have to match an existing account.
That address is already linked to an Affilae account, so you cannot create a second one with the same email. Two options: use the Invite an affiliate by email tab instead, so the person applies with their existing account, or ask them for another address if they want a separate account.
Your user does not have the right to manage the affiliates of this program. Ask the account owner to grant it from the user management screen.
Yes. From My affiliates, tick the rows concerned and use Change group in the banner that appears. Note that the change applies to future conversions, not to the ones already recorded.
This publisher account is flagged by our fraud prevention team and the partnership cannot be approved. Contact support@affilae.com if you know this partner and would like the situation reviewed.